Privacy Policy
Effective Date: July 13, 2025
Kibaseq is committed to the lawful, fair, and transparent processing of personal data.
This notice is intended to help you understand what personal data we collect, how and why we use it, and the rights and choices you have.
If you have questions about this notice, you can contact us at:
info@kibaseq.org
1. When This Notice Applies
This Privacy Policy sets out how Kibaseq (hereinafter referred to as “we”, “us”, or “our”), processes personal data in accordance with Regulation (EU) 2016/679 (the General Data Protection Regulation, “GDPR”) and other applicable data protection laws.
This notice applies to all visitors to our website and individuals who interact with us through:
Online forms and applications
Direct communication (e.g., email, messages)
Event participation
Future donation features
2. What Personal Data We Collect
We may collect the following types of data, depending on how you interact with us:
If you sign up to participate in our program (Become a frontline Genomics collector):
We collect your full name, email address, phone number, any relevant experience in mosquito or field collection, and a confirmation that you are over 18 years old. This information helps us assess your eligibility and provide appropriate support and training for fieldwork.
This information is used to determine eligibility, establish communication, and support your involvement in the program.
If you contact us through a form:
We collect your name, email address, the content of your message, and the selected reason for contact (e.g., media inquiry, collaboration, general queries, or support). This allows us to respond to your inquiry and improve our communications.
If you donate (future feature):
We collect your name, billing details, and donation information, such as the amount and currency. Payment is processed securely via a third-party provider, we do not store full card details on our systems. This information is used to process your donation and to comply with legal and financial regulations.
If you visit our site:
We may collect technical data such as your browser type and language, the pages you visit, time spent on the site, and cookie or pixel data (see Section 6 for more on cookies). This helps us understand how visitors use the site and improve its performance. This data helps us understand how visitors use our site, enhance functionality, and ensure website security.
3. Legal Bases for Processing
Under the EU GDPR and other applicable laws, we process personal data only when we have a valid legal basis. These include:
Consent – when you voluntarily provide your data (e.g., newsletter, signup forms)
Legitimate interests – such as responding to your messages, improving our site, or managing our volunteer program
Legal obligations – where we must retain records (e.g., for accounting, donation receipts)
4. How We Use Your Data
We may use your data to:
Contact you regarding your participation in Kibaseq projects
Respond to inquiries and support requests
Coordinate field-based research, training, or collaborations
Manage future donation processing and receipts
Improve the security, design, and performance of our site
Comply with our legal and reporting obligations
We do not use your data for automated decision-making or profiling.
5. Sharing Your Data
We may share your data with:
Internal staff and trusted contractors
External service providers (e.g., hosting, analytics, payment processors)
Legal authorities, if required by law
We do not sell your personal data.
6. Cookies & Similar Technologies
We use cookies and tracking tools to help us understand how visitors use our site and to improve your experience.
Cookies may collect:
Usage and browsing data
Device and location info (approximate)
Referral sources (how you found us)
You can manage or disable cookies in your browser settings.
If we introduce a cookie consent banner, your preferences will be stored for 12 months unless you reset them.
7. Payment Processing (Planned)
When donations go live, payment data will be securely processed by a third-party payment processor (e.g., Stripe or similar). Their privacy notice will apply to any transaction you complete through their interface.
We will not store your credit card information.
8. Notice for Users Under 18
Kibaseq’s programs are not intended for individuals under the age of 18. While you’re welcome to explore our website, you must be at least 18 years old to participate in our field programs or submit personal information through our forms. We do not knowingly collect data from individuals under 18. If you believe someone underage has submitted personal data to us, please contact us at (EMAIL), and we will remove it promptly.
9. International Data Transfers
We may work with partners or service providers outside the EU. When we transfer data across borders, we use safeguards such as:
Standard Contractual Clauses (SCCs)
Service agreements with data protection terms
10. How Long We Keep Your Data
We retain personal data only as long as necessary:
Program signup data: 10 years
Contact inquiries: 6 months
Donation records: 5–10 years (for legal and financial compliance)
We regularly review data and delete what is no longer needed.
11. Your Rights Under GDPR
If you are in the EU or an equivalent jurisdiction, you have the right to:
Request access to your data
Correct inaccurate or incomplete data
Request deletion (“right to be forgotten”)
Object to or restrict how we process your data
Withdraw consent at any time
File a complaint with a data protection authority
To exercise your rights, contact us at info@kibaseq.com
12. Changes to This Policy
We may update this notice from time to time. Significant updates will be posted clearly on our site. This version is effective as of July 13, 2025.
Contact Us
This Website is operated by Kibaseq. If you become aware of any misuse of the website, including but not limited to defamatory content, security vulnerabilities, or unauthorized access, we encourage you to notify us promptly. All reports of misuse, as well as any feedback, inquiries, requests for support, or other communications related to the website or our services, should be directed to us at: info@kibaseq.com
Terms & Conditions
By using this website, you agree to the terms outlined below. If you do not agree, please refrain from using the site. Use of this website is also subject to our [Privacy Policy].
1. Website Use and Acceptance
By accessing or using this website, you agree to comply with and be bound by these Terms of Service. If you do not agree to these terms, you may not use the site.
This website is intended for personal, non-commercial use. Any unauthorized commercial use, copying, or distribution of its content is strictly prohibited.
2. Disclaimers
We provide this website and its content on an “as is” and “as available” basis. To the fullest extent permitted by applicable law, we make no warranties or representations, express or implied, regarding:
the accuracy, reliability, or completeness of the website or its content;
uninterrupted, secure, or error-free access to the website;
the absence of viruses or harmful components on the website or server;
the reliability of any data, information, or results obtained through the site.
While we aim to keep content (such as maps, statistics, and visualizations) accurate and up to date, we make no guarantees about its suitability for any particular purpose. Information may change or become outdated without notice. Reliance on such content is at your own risk.
3. Limitation of Liability
To the maximum extent permitted by applicable law, KIBASEQ — including its founders, team members, volunteers, affiliates, and service providers — shall not be liable for any direct, indirect, incidental, consequential, or punitive damages arising from:
your access to or use of (or inability to access or use) the website;
reliance on information presented on the site;
any technical issues, data loss, or website errors.
This limitation applies regardless of legal theory, including but not limited to contract, negligence, strict liability, or tort, even if KIBASEQ was advised of the potential for such damages.
4. Indemnification
You agree to defend, indemnify, and hold harmless KIBASEQ and its affiliates, partners, and representatives from any claims, liabilities, costs, or expenses — including legal fees — arising from:
your use or misuse of the website;
your violation of these Terms;
any content you submit, post, or transmit through the website.
This clause remains in effect even after your use of the website ends.
5. Intellectual Property
Unless otherwise noted, all content on this website — including text, images, visualizations, branding, and layout — is the intellectual property of KIBASEQ. You may not copy, modify, distribute, or reuse any content without prior written permission.
6. External Links
This website may contain links to third-party websites. These are provided for convenience only. KIBASEQ has no control over and accepts no responsibility for the content, privacy practices, or accuracy of third-party sites.
7. Governing Law and Jurisdiction
These Terms are governed by the laws of the Czech Republic, without regard to conflict of law principles.
By using this website, you consent to the exclusive jurisdiction of the courts located in the Czech Republic for any disputes arising from your use of the site or these Terms.
If you reside in an EU Member State, Switzerland, Norway, or Iceland, you may also be entitled to bring legal claims in your country of residence, where applicable consumer protection laws allow.
8. Changes to These Terms
KIBASEQ may update or modify these Terms from time to time. Continued use of the website after changes are made constitutes your acceptance of the revised Terms.
9. Contact Us
If you observe misuse of this website or wish to report abuse, errors, or violations, please contact us at: info@kibaseq.com
Last updated: July 13, 2025
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